Community Booth Applications are now closed.
Organizations applying after the deadline will automatically be placed on the waitlist.
Gainesville, the cultural heart of North Florida, invites community organizations to apply to participate in the Downtown Festival & Art Show on November 9 and 10, 2024 from 10 a.m. to 5 p.m. The festival offers a great opportunity for charitable and not-for-profit organizations to connect with the public and share information on the services provided to the community. Please submit proof of 501c(3) or not-for-profit status along with your application. With limited booth spaces available, the community booths fill up fast. We encourage you to apply and look forward to hearing from you soon!
1. Application deadline is July 1st. Proof of charitable or not-for-profit/non-profit status must be included with the application. Only applications that are complete and meet the deadline will be considered.
2. You will be notified by mail/email if you have been accepted into the show by July 15th. Status information will not be given in person or over the telephone.
3. Booth fees ($56) are due by August 1st and the check should be made payable to the City of Gainesville. Booths that are not paid for by the deadline will be offered to an organization on the waitlist.
4. Acceptance is a commitment to show. Fees are non-refundable for cancellation.
5. You must supply your own tent, tables and chairs.
6. Only one booth space per organization. Requests for double booths must include a strong justification for the need for additional space. Requests will be considered, but are not guaranteed.
7. The main purpose of the booth must be to provide information. Some fundraising is allowed. The Festival Committee reserves the right to prohibit sales of all/certain items.
8. The Festival Coordinator will assign booth spaces on a first-come, first-serve basis. A community group packet with booth assignment and set-up information will be emailed by October 31st.
9. Community groups set up is Saturday morning 7:00 - 9:00 a.m.
10. Community groups are responsible for keeping their area clean and orderly during the show.
11. Booths must be staffed at all times during the Festival. Community groups who fail to show on both days will be ineligible for future shows.
12. Exhibiting is limited to your assigned area and roving is not allowed.
13. The City is not responsible for items left overnight in booths.
14. The festival is completely outdoors. The festival organizers and participants accept the risk that poor weather may occur. No partial refunds will be granted due to postponement or early closure due to rain/weather.
15. Vehicles are not permitted in the show area after 9:00 a.m. Saturday. The streets will remain closed overnight and will re-open to vehicular traffic at 8:00 p.m. Sunday. Community groups must be packed and out of the Festival area on Sunday by 8:00 p.m.
16. The Show Committee reserves the right to make a final interpretation of the rules.
1. Application deadline is July 1st. Proof of charitable or not-for-profit/non-profit status must be included with the application. Only applications that are complete and meet the deadline will be considered.
2. You will be notified by mail/email if you have been accepted into the show by July 15th. Status information will not be given in person or over the telephone.
3. Booth fees ($56) are due by August 1st and the check should be made payable to the City of Gainesville. Booths that are not paid for by the deadline will be offered to an organization on the waitlist.
4. Acceptance is a commitment to show. Fees are non-refundable for cancellation.
5. You must supply your own tent, tables and chairs.
6. Only one booth space per organization. Requests for double booths must include a strong justification for the need for additional space. Requests will be considered, but are not guaranteed.
7. The main purpose of the booth must be to provide information. Some fundraising is allowed. The Festival Committee reserves the right to prohibit sales of all/certain items.
8. The Festival Coordinator will assign booth spaces on a first-come, first-serve basis. A community group packet with booth assignment and set-up information will be emailed by October 31st.
9. Community groups set up is Saturday morning 7:00 - 9:00 a.m.
10. Community groups are responsible for keeping their area clean and orderly during the show.
11. Booths must be staffed at all times during the Festival. Community groups who fail to show on both days will be ineligible for future shows.
12. Exhibiting is limited to your assigned area and roving is not allowed.
13. The City is not responsible for items left overnight in booths.
14. The festival is completely outdoors. The festival organizers and participants accept the risk that poor weather may occur. No partial refunds will be granted due to postponement or early closure due to rain/weather.
15. Vehicles are not permitted in the show area after 9:00 a.m. Saturday. The streets will remain closed overnight and will re-open to vehicular traffic at 8:00 p.m. Sunday. Community groups must be packed and out of the Festival area on Sunday by 8:00 p.m.
16. The Show Committee reserves the right to make a final interpretation of the rules.
